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For your money, you get a professional-grade to do list system, with excellent cross-project organization features.Ĭapture ideas using OmniFocus's inbox, then assign them to your various projects. Available for both iOS and macOS, you'll need to purchase both apps separately if you want to use OmniFocus on both platforms. OmniFocus is one of the most feature-rich to do list and reminder management systems out there. Send an invite to a valid email address, and iCloud users will be able to accept right from their devices. You can also share your lists with other Apple Reminders users. Add up to three levels of priority and descriptive notes to individual items to further define your schedule. You can also create repeating reminders that follow predictable weekly or monthly patterns, or custom patterns like the first of every month or every six days. Bark a command like 'Add toothpaste to my shopping list,' and Siri will add your item to any list that matches 'shopping.' There are no sub-tasks or due dates, but Reminders can alert you at a specific time or when you arrive at a given location. Reminders automatically syncs with iCloud, pushing any additions or changes to all connected devices.Īdding tasks is quick and painless, particularly when using the ubiquitous iOS Share button or when dictating to Siri. The fact that it's pre-installed on all iOS devices means that you only need to log in to your iCloud account under the Settings app in order to manage your lists and tasks.

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Pocket Lists for serial list-makers who appreciate lively designĪpple includes the Reminders app as part of iOS-but don't write it off just because it's free. WeDo for students and other group organizers TickTick for cross-platform users who value speed Habitica for gamification of your task list Microsoft To Do for an alternative to Wunderlist Todoist for cross-platform users who value collaborationįantastical 2 for users who want to manage tasks and calendar events in the same place Things 3 for mid-tier users who work alone

Reminders for users who are loyal to AppleĪny.do for cross-platform users looking for an all-in-one organizer Better to find an app that can satisfy a specific task, rather than making sacrifices in order to keep everything within a single piece of software. Think: incentivizing task completion beyond the simple satisfaction of striking an item off a list or bringing a calendar and to do list together under a single application.īecause some apps are better at certain tasks than others, there's no shame in using more than one to manage your schedule-particularly if you want to separate your work and personal to do lists. Some apps on the list were chosen for their unique approaches to to do list management. These apps often have price tags to match their all-encompassing feature sets.

This includes project management, the ability to delegate tasks to team members, and the archiving of items for later review.

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Professional apps are aimed at power users who demand the very best tools to manage just about anything in their personal or professional lives. None of these apps are particularly expensive, though they include more advanced features like collaboration, sub-task generation, and repeating tasks.

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Mid-range applications may be free or paid, often with an in-app purchase required to enable the full feature set. This includes things like the ability to create multiple lists, add due dates, and assign alerts. Capturing, managing, and checking off your tasks has to be straightforward, even if the app in question is aimed at power users.Įach of the apps featured here fits a use case of casual, mid-range, or professional.Ĭasual apps are aimed at personal users, consisting of mostly free apps with an emphasis on the basic features. For more details on our process, read the full rundown of how we select apps to feature on the Zapier blog.Ībove anything else, a to do list app needs to be easy to use. We're never paid for placement in our articles from any app or for links to any site-we value the trust readers put in us to offer authentic evaluations of the categories and apps we review. We spend dozens of hours researching and testing apps, using each app as it's intended to be used and evaluating it against the criteria we set for the category. All of our best apps roundups are written by humans who've spent much of their careers using, testing, and writing about software.

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